DENmaar effectively presents itself as a unified platform, combining EHR, billing, and credentialing services.
This integrated approach is a significant strength, addressing multiple needs within a single system.
DENmaar: Streamlining Clinical, Administrative, and Billing Operations for
- Behavioral
- Mental Health
- Substance Abuse
Explore our Services
Electronic Health Record
DENmaar offers a powerful EHR with no setup fees and no hidden charges. Our EHR is included at no cost when using our billing services. If you only need the EHR, we offer a flexible, low-cost monthly plan, giving you access to a robust system designed to streamline your practice.
Billing
We specialize in revenue-based mental health insurance billing designed for clarity and efficiency. Our U.S.-based team assigns you a dedicated billing specialist, backed by a seamless ticket system for quick support. With only 10% of claims over 30 days far below the industry average—we help group practices maximize reimbursements with minimal hassle.
Credentialing with Purpose — Built for Practice Partners
At DENmaar, credentialing isn’t a standalone service — it’s the first step in a complete system designed to help your behavioral health practice succeed. Our credentialing is only available to group practices that use DENmaar’s EHR, billing, and RCM platform.

Integrated System
An all-in-one solution to bill, track,
and grow your practice.

Fast-Track Payer Enrollment
Streamlined workflows get you
credentialed in 30–45 days.

No Additional Software Needed
Chart, bill, and reconcile on the same
platform — saving time.
Who We Work With:
- Group practices only (solo providers not supported at this time)
- Must use DENmaar for EHR and billing
- EIN and Type 2 NPI required
Credentialing Includes:
- CAQH setup and maintenance
- Integrated billing setup (CPT & payer mapping)
- Payer enrollment across major insurers
- Ongoing payer re-attestations
Interested in Credentialing? Start with the DENmaar Platform.
Credentialing is only available as part of our full-service solution.
Enhancing Efficiency with
AI-Powered Automation

Enhancing Efficiency with AI-Powered Automation
At Denmaar, we are leveraging AI to streamline the creation of progress notes, helping mental health professionals document faster and more accurately. Our AI-driven tools reduce administrative burden, improve documentation quality, and save valuable time—allowing providers to focus more on patient care. With intelligent automation, we ensure a smoother and more efficient experience for our users.

TESTIMONIALS
WHAT OUR
CLIENTS SAY

On behalf of everyone at Meadowlark Counseling Services, I want to extend our sincere thanks for the continued improvements you and your team have made to the DENMaar EMR platform. We have been consistently impressed with both the functionality and user-friendly design of the system, which has made a meaningful difference in our day-to-day operations. The intuitive layout and ease of use have allowed our staff to spend less time navigating the system and more time focusing on client care. The regular updates and enhancements reflect your commitment to meeting the evolving needs of providers in the behavioral health and substance use treatment fields. We genuinely look forward to the new features introduced each month and appreciate how responsive the platform has been to the demands of clinical workflows. We have been so pleased with our experience that we’ve taken the opportunity to recommend DENMaar to other professionals in Pennsylvania who are working in the SUD field. Thank you again for your ongoing support and partnership. We are grateful to be working with a company that truly understands the needs of its users. KIndly, Becky Parks on behalf of the entire team at Meadowlark Counseling Services

Meadowlark Counseling Services
I referred one of my colleagues Dr Aaron to you he is just starting g his psychology private practice and looking at where to start. I told him hands down you guys are the best billers and have a great EMR and team. He said he reached out just wanted to let you know!

Nicole Lightman, PhD
Clinical Psychologist
FANTASTIC job keeping things rolling along with any and all of our billing concerns as well as responding to other issues which may well have been out of your wheelhouse. We are VERY grateful to have you and the crew in our corner.

Kings and Queens Family Services
I appreciate you all so much and DENmaar has been such a blessing Donna to our overall operations and success as an expanding company—allowing us to ultimately operate more efficiently, get our claims paid more consistently, ad stay on top of the critical credentialing piece, among other things. Teamwork does in fact, make the dream work. I’ll loop Chris/Isabella in on this message thread too, as I want All of your team to be aware of how much we appreciate our working relationship with DENmaar

Jenny at Caring Center
Thank you for your diligence!! I appreciate it so much. Thank you Edwina…

Michelle Heller, M.S, LPC, CCATP Owner at Hope In Motion, PLLC
Thank you so much Amy! I will be referring to DENmaar as often as I am asked about credentialing services.

Monet Counseling Service
Reach Out
to Our Experts
- Get expert assistance tailored to your needs
- Insights into how our services can enhance your practice
- Quick response time from our dedicated team
- Hassle-free consultation—no obligations
Capterra, Software Advice And Get App 2023 Best Of Badges Awarded To DENmaar
2023 “Best of” badge winners = DENmaar Guardian has earned a well-deserved Best Value Badge.
See our reviews for our software being recognized as an impactful solution for your business.





Our Latest Blogs

Aetna Insurance Provider Credentialing – The Process
Aetna Insurance Provider Credentialing is recognized as one of the leading providers of health insurance in the United States. Aetna continues to grow stronger, with millions of users enjoying its medical plan. Hence many physicians and medical practitioners want to become participants in the Aetna healthcare network. To become a participant, however, healthcare services need to apply for Aetna Insurance Provider Credentialing.
Like we mentioned, Aetna behavioral health provider credentialing has an extensive network of people who subscribe to their health insurance. If accepted as part of the network, a medical service provider naturally becomes an in-network provider and people with Aetna plan will be more inclined to use their particular medical service.
The Process to Apply For Aetna Insurance Provider Credentialing
The entire process of applying to get into any insurance providers network can be long and complicated. However, it is necessary to tap into those clients who have insurance, thus making the process mandatory to run a successful medical practice.
1. Obtain a National Provider Identifier
The NPI, also known as National Provider Identifier, is a ten-digit unique identification number used to replace provider identifiers such as the unique provider identification number in HIPAA standard transactions.
Healthcare providers must obtain an NPI in accordance with HIPAA regulations. AN NPI should be obtained before applying to get into the Aetna network.
2. Request for Participation
Aetna requires any medical provider with interest in participating in their network to first submit a request for participation before filling up the application. This request is then later assessed by Aetna to determine a need for the participating provider in the area of their practice.
The request can be submitted online on Aetna’s website, or by contacting Aetna provider service center directly. It is crucial to have your medical office’s tax I.D and medical license number in hand during the process. After review, Aetna will send your provider agreement via e-mail for signature.
3. Join CAQH UPD
The CAQH Unique provider data source is an online tool that conveniently gathers information required by health plans to obtain provider credentialing. The CAQH registration process prevents providers from submitting the same information to multiple health insurance plans. The medical practitioners are required to login to the CAQH page to complete and activate the registration process.
4. Completing the Application
Once you have obtained the NPI, and have completed the registration process with CAQH, the next step is to authorize Aetna to gain access to your enrollment application and other information. The entire application now takes place online and can be completed in less than two hours. The Aetna module is designed to save your application form automatically if multiple sessions are necessary.
5. Documentation
All supporting documents required for assessment should be submitted to CAQH. The documents needed are Curriculum Vitae, Medical License, DEA certificate, CDC Certificate, IRS Form W-9, Malpractice Insurance face sheet, etc. Aetna is very particular about who they include in their in-network. Their CVO uses strict guidelines to evaluate each medical practitioner’s qualifications, reputation, and competence.
Whom We Help with Aetna Credentialing & Enrollment
- • Physicians
- • Physician Assistants
- • Nurse Practitioners
- • Urgent Care Facilities
- • Therapists
- • Audiologists
- • Psychologist
- • Behavioral Health Providers
- • Physical, Occupational, and Speech Therapists
Join Aetna as an In-Network Provider with DENmaar
Being an Aetna in-network provider can be a very long and tedious process. The entire process requires at least 90 – 120 days to be completed and approved. There is a lot of paperwork, which makes the whole process quite frustrating for medical practitioners who want to accept clients with medical insurance. Aetna’s network is extensive, and harbors other insurance companies as well. you can get Meritain health insurance credentialing, Coventry insurance credentialing services etc. with the help of Aetna. That is where the professional assistance of DENmaar comes into play. With the help of our credentialing experts, we can walk you through the entire process without and complications and hassle so that you can work on other core areas of your medical practice.
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Adding Therapists to Private Practice Insurance Credentials
Denmaar aids in the process of adding therapists to private practice insurance credentials. Navigating the treacherous process of getting on insurance panels can be overwhelmingly complex. The entire therapist credentialing process takes up to 90 -120 days to culminate. Even while the initial application process is done, you still have to be available on call for 45-minute conversations relevant to your credentialing process.
The process of Adding Therapists is lengthy, with lots of paperwork to manage, and steps to follow. This is where Denmaar comes to the rescue of medical practitioners. We understand how important the time of healthcare professional is, and offer robust credentialing services that take care of the complicated process for you.
To make things simpler, here is the step by step process of getting on an insurance panel for Adding Therapists:
1. Getting Your Information in Order
As we mentioned before, Insurance credentialing requires a lot of information and documents from the practitioner.
They are:
- Licensure Information
- NPI Number
- Resume
- Proof of Malpractice Insurance
- Taxonomy Code
- Proof of Liability Insurance from Landlord (Applicable on if you are renting)
- Credentialing Paperwork
2. Fill Out Your CAQH
You will find many companies who use the Council of Affordable Quality Healthcare for the purpose of credentialing. Before filling out the CAQH form, you are required to hold an authentic resume with no gaps in employment. The application is supposed to be completed online via the CAQH hub. The entire process can be extremely confusing to follow, but we at Denmaar assist you till the end.
3. Contact provider Relations
Once you have gone through the CAQH process, you are now afforded the liberty of choosing which insurance panel you want to be on. The insurance companies you choose may vary in the department of reimbursement rates, provider friendliness, payment speeds, etc.
Some companies may have their own sets of rules and requirements to apply. Now here you might face an issue of rejection, or not being accepted because the panel is full.
In such cases, you can do the following to build relationships with networks to gain access for future openings:
- Evening and Weekend Availability
- Experience with special populations
- Crisis services
- Handicap accessible facilities
- Being located in an underserved area
- Multilingual fluency
- Having an in-network referral source.
4. Submit Application
Once you have taken care of the documentation and decided on which insurance panel to join, it’s time to submit the application and wait. The entire process of getting paneled is relatively swift, culminating within 9-10 hours.
All you have to do now is a follow-up. You have to keep tabs on the status of your application. Chances are it might expire while still in the process if taken too long, and you don’t want to start again. The insurance companies have to be notified every time you submit a document to ensure it has reached them.
5. Review after Approval
Once you have received approval, it is still not an appropriate time to celebrate. Do the following to be on the safer side.
- Review your contract carefully before signing
- Keep a file with the agreement and any addendums ready for future reference.
- Learn more about the insurance provider’s portal on their official website.
- Collect a list of phone numbers for the claims department, pre-authorization department, and provider relations.
Once you have taken care of the above bucket list, you are ready to sign. To speed up the process, Denmaar will help you submit your claims electronically. This will help you save time, money, and paper.
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